Storage, retrieval, and filing of paperwork is estimated to cost US businesses about $25 to $35 billion which have proved to be tedious, inefficient and expensive, why new innovation related to the management of documents are needed and this is where electronic signatures come in where they assist in collecting signatures in a more effective way without the use of paper and pen, and to get the best out of this technology you need to apply the following guidelines when choosing the most suitable electronic signature services provider.
The first tip is that you should make sure that the e-signatures are capable of integrating with your internal systems that already exist in your business, which means that the signature should be able to understand the processes in your business without the need of changing anything in the systems because taking signatures that won’t integrate with your document workflow will cost your business a lot, and to make sure that you have applied this tip, ask the vendor to guide you on the process they will use to implement the signatures to your business without interrupting anything and act based on the information and guidance they provide.
The second tip that you should be keen to apply is that you should ensure that the vendor of your choice is the one with the signature that is user friendly to your employees, whereby they will have an easy time navigating through the software even when considering the fact that advancements in technology lead to more complexity in the interface due to more features, and this is keen for you to put into consideration because interfaces that are not user friendly will lead to low adaptability and productivity levels among staff and to ensure that you get the right e-signature, you should make sure that your vendor provides you with a list of options from which you should choose the most user-friendly signature.
The last thing that you should seriously consider should be how the e-signature is in line with the regulations that have been put in place by the government such as the ensign act, in which case you should find the vendor that follows this law seeing that e-signatures are essential when dealing with important transactions, which can easily bring about disputes, and to get this, you should find the vendor who follows these rules seeing that the signatures are an essential part of transactions in a business and can raise serious disputes if not in order, and the best among them should have proof of how they adhere to the regulations, should show the process in which the business employee or external partner should follow when signing, and audit trails that can show the timeline of signing.